Skip to main content

PyCon 2014: Call for On-Site Volunteers

PyCon is organized and run by volunteers from the Python community. This year we're looking for over 200 on-site volunteer hours to help make sure everything runs smoothly. Everyone who is attending PyCon is welcome to volunteer, and all help is very much appreciated. Thank you!

Pro Tip: Sign-up to be a Session Chair or Session Runner – it's a great opportunity to meet your Python heros!

Questions? PyCon Organizers: pycon-organizers@python.org

VolunteerSign-upWhen
Session Staffclick S on the scheduleFri - Sun
Registration DeskRegistration sign-upTues - Sun
Handout Swag BagsSwag handout sign-upFri - Sat
Swag Bag StuffingJust Show Up!Thur (4 - 8pm)
Stuff 10 bags!
Tutorial SupportTutorial support sign-upWed - Thurs
Miscellaneous HelpMiscellaneous help sign-upTues - Sun

Session Staff

Volunteer: To sign-up to be a session chair/runner: click S on the schedule
  • Session Chairs and Session Runners are present for an entire session (usually 2 to 3 talks in a row).
  • Session Chairs introduce the speaker, manage the time, and facilitate the question and answer period. "Please be seated. Our next speaker is..."
  • Session Runners help the speaker get from the Speakers Lounge to the appropriate stage. They help in any way needed to make the session run smoothly.
  • Sessions Schedule: confirm talks you are staffing / tracks which need staff (hint: click the session# to sign-up for a role)

Registration Desk

Volunteer: Sign-up for an hour slot at the registration desk: registration desk sign-up
  • Someone needs to say "Welcome! What is your name?", print a name tag, hand them their stuff.
  • Please consider signing up for an hour on the registration desk. It's a great way to meet people and answer basic questions. If this is your first PyCon, it's a good way to get into volunteering!

Swag Bag Handout

Volunteer: Sign-up for an hour slot at the swag/t-shirt desk: swag handout sign-up
  • Help distributing swag bags & t-shirts; especially during that busy first morning of the conference.

Tutorial Support

Volunteer: Sign-up for an hour slot helping with a tutorial: tutorial support sign-up
  • We're looking for one "Tutorial Host" for each tutorial to help welcome participants as they arrive: be sure they're in the right tutorial, give them any printed handouts, ask them if they need help setting up their laptop, etc.
  • This need is for approximately 20 minutes before tutorials start until about 20 minutes after they start (about 40 minutes). See guidelines at: tutorial hosts.

Miscellaneous Help

Volunteer: Sign-up for miscellaneous tasks: odd jobs sign-up
  • We need 5 volunteers to help setup the Young Coders lab on Friday evening.
  • We need 5 volunteers to help teardown the Young Coders lab on Saturday last afternoon.
  • We may also need last minute help with other miscellaneous setup and teardown.

Stuff Swag Bags

Volunteer: Just show up! Thursday April 10th, 4pm - 8pm (or until we're done)
  • Come stuff 10 bags! Many hands make light work!
  • Help in quick sprints with lots of other people. For the big event, look for us at the end of tutorials on Thursday. Our goal is 5 bags/minute (can you guess how many things go in each bag? - close to 1/4 million items to bag!). Are you agile - in a crowd? We'll need about 100 volunteers for this sprint.


Stuffing Swag Bags - PyCon 2012
Photo: by kennethreitz

Comments

Anonymous said…
if i sign up for this do i get into pycon for free?
Brian Curtin said…
Everyone pays for PyCon, from the conference chair to the speakers and everyone else.

Popular posts from this blog

PyCon 2019 Registration is Open!

It is that time of year! Registration for PyCon 2019 has launched and once again we are selling the first 800 tickets at a discounted rate.
How to register Once you have created an account on us.pycon.org, you can register via the registration tab on the conference website.
Registration costs The early bird pricing is $550 for corporate, $350 for individuals, and $100 for students. Once we sell the first 800 tickets, regular prices will go into effect. Regular pricing will be $700 for corporate, $400 for individuals, and $125 for students.
PyCon will take place May 1-9, 2019 in Cleveland, Ohio. The core of the conference May 3-5, 2019 packs in three days worth of our community’s 95 best talks, amazing keynote speakers, and our famed lightning talks to close out each day, but it is much more than that.
It’s having over 3,000 people in one place to learn from and share with. It’s joining a conversation in the hallway with the creators of open source projects. It’s taking yourself from…

PyCon 2019 Launches Financial Aid

The PyCon conference prides itself on being affordable. However, registration is only one of several expenses an attendee must incur, and it’s likely the smallest one. Flying, whether halfway around the world or from a few hundred miles away, is more expensive. Staying in a hotel for a few days is also more expensive. All together, the cost of attending a conference can become prohibitively expensive. That’s where PyCon's Financial Aid program comes in. We’re opening applications for Financial Aid today, and we’ll be accepting them through February 12, 2019.
To apply, first set up an account on the site, and then you will be able to fill out the application here or through your dashboard.

For those proposing talks, tutorials, or posters, selecting the “I require a speaker grant if my proposal is accepted” box on your speaker profile serves as your request, so you do not need to fill out the financial aid application. Upon acceptance, we’ll contact the speakers who checked that box t…

Pycon 2019 Call for Proposals is Open!

The time is upon us again! PyCon 2019’s Call for Proposals has officially opened for talks, tutorials, posters, education summit presentations, as well as the hatchery program PyCon Charlas. PyCon is made by you, so we need you to share what you’re working on, how you’re working on it, what you’ve learned, what you’re learning, and so much more.

Please make note of important deadlines for submissions:
Tutorial proposals are due November 26, 2018.Talk, Charlas, Poster, and Education Summit proposals are due January 3, 2019.
Who should write a proposal? Everyone! If you’re reading this post, you should write a proposal. PyCon is about uniting and building the Python community, and we won’t advance as an open community if we’re not open with each other about what we’ve learned throughout our time in it. It isn’t about being the smartest one in the room, so we don’t just pick all of the expert talks. It’s about helping everyone move together. “A rising tide lifts all boats,” if you will.

We…